Terrestria Homeowner's Association - 2 Fox Meadow Drive, Sicklerville, NJ  08081
 
Fall Resident 
Meeting:
Thurs, Sept 18th 7:00pm
 
 
                           
 
          
                                   
  
 
 
 
  
 
 
 
 
Terrestria Times July 2014 Issue:
    * Newsletter
    * National Night Out Form                         
 
                           (previous issues found in My CommunitySection)
                                       
 
 
EMAIL US YOUR QUESTIONS
Have questions? Have Complaints, Suggestions, or Work Requests? Please submit your questions and our office staff will get back to you within 24 hours
 
 
 
 
TERRESTRIA HOA BUDGET:  2013 - 2014
 
   
 
Operating Budget are those expenses (repairs, maintenance, painting, tree trimming, pool operations, landscaping, etc) that have a useful life of less than 1 year. Capital Projects have a useful life of greater than 1 year (roofs, retaining walls, concrete replacement, pool resurfacing, etc).  
 
2014 Projects Include:   Painting of Ashford Glenn ($17k) & Jaegger Court ($60k) & Repair of Small Retaining Walls in Viejo & Keats Court. 
 
The Association is working diligently to schedule 2-3 painting projects per year until the entire community is completed.  In 2009 painting projects were placed on hold due to a backlog of roof repairs, high delinquency rates, & 3 major retaining wall projects ($300k).  Over the past few years we have managed to cut the delinquency rate in half, complete the retaining wall projects as well as a large roofing project (Jaegger Court).  We are now working back on the painting projects and plan to complete 2-3 painting projects each year until all courts have been painted.  Once all courts have been painted, the Association will resume a normal painting schedule with 1-2 courts being painted every year on a rotation.  We appreciate your patience and understanding over the past few years and look forward to the painting projects currently underway throughout the community.
 
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 Ashford Glenn Painting Project
Contractor: Ranier Painting
Start Date: June 2014
Cost: $17,000
 
The Association has accepted a bid by Ranier Painting to paint Ashford Glenn.  Ranier Painting completed the painting project for White Birch Mews & Thornhill in 2013.  The residents of Ashford Glenn met and decided to change the door colors from Blue to a Burgandy Color.  Areas to be painted include Front & Rear Blue Doors, Garage Doors, and all wood trim.  Ranier Painting will be providing residents of Ashford Glenn options to replace / repair any rotten or damaged wood at a resonable price.  Residents will receive a notice in the coming weeks with repair options and prices.  All work will be completed at the time of painting.  The painting is expected to begin in June 2014.  Dates to follow.
 
-May 21, 2014
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 Jaegger Court Painting Project
Contractor:  Accepting Bids
Anticipated Start Date:  Late Summer / Early Fall
Anticipated Cost: $60,000 
 
The board is currently working with contractors to finalize bids for Jaegger Court and once the contract has been approved, meeting dates will be scheduled.  Residents of Jaegger court will be invited to a meeting at the clubhouse to discuss paint colors & repairs options for any rotten or damaged wood.  We are working with the contractor to provide affordable options to any resident wanting to replace/repair rotten or damaged wood at the time the painting project begins.  The board is working diligently to get this project scheduled as soon as possible.  Residents of Jaegger can expect the initial meetings to begin this Summer with painting to begin later this summer / early fall at the latest.  Jaegger court contains many homes which require repairs and the association wants to provide all residents with the opportunity to repair their homes prior to painting.  We apologize for any delays and are working hard to get this project scheduled soon.  More information will follow in the upcoming June newsletter. 
 
-May 21, 2014
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Terrestria Board of Directors Election: Results
On Tuesday Nov 13th 2013, Rich Sherretta (Vice President), Anthony Merendino (Treasurer), & our newly appointed board member, Anthony Micale, will run for re-election. Jason Cocco (President) & Dr. Leland Rockstraw (Board Member) were elected to a 2 year terms in 2012.   
         
                     See About Us for more information on the current board. 
 
 
 
 
 
FORMS, NEWLETTERS, & MORE:  My Community
See My Community for Residnet Meeing Dates, Current Issues, ARB Property Modification Requests, Resident Profile Forms, Work Orders, & Clubhouse Rental
 
 
 
 
Contains guidelines for proper disposal of your household items (Paint, Furniture, Appliances, Large Items, Oil, etc).
 
 
 
 
 
NeeTKnoWhaColoTUse? 
Follow Link to Paint Center in My Community...Please Submit a ARB Modification Request Before Doing any Work to your Property.
 
 
 
 
 
Terrestria HOA Dues & Collection Information Center
 
NEW DUES INCREASE TO TAKE EFFECT APRIL 1, 2014:
Effective April 1st, 2013, Terrestria HOA monthly dues will be $135 (3.8% Increase) for the Townhomes and $28 for the Singles.  Thank you.
 
 
Collection Update:  
Our Collection Attorney is Eric Mann, who is also our General Counsel for other legal matters.  The Association will continue to take every legal measure to collect on delinquent accounts including adverse credit reporting, judgements & liens, foreclosures, wage garnishment, asset seizure, etc.  We have already begun foreclosure proceedings on some homes and have executed wage garnishments & asset seizures on others.
 
You can learn more about McAllister, Hyberg, White, Cohen & Mann PC at: www.mhwclaw.com
 
If you have any questions about your account in Collections, please contact Eric's Office @ 609-407-1000
 
 
 
 
 
All repair requests must be submitted in Writing online or by using the Repair Request Form to the Terrestria Office. Telephone calls will NOT be accepted as a repair request. This is required to track all repairs requested and work orders assigned to contractors as well as to get specific needs in writing.
 
 
Please submit your contact information as well as a description of your problem to our office staff.  
 
 
 
 
Financial Update From The Board of Directors:
 
In 2009, Terrestria's Delinquency Rate was near 20%. Beginning January 2010, the Board began an aggressive collections policy. The result was a reduction of delinquencies by nearly 50%. Our current delinquency (% homeowners not paying current months dues) is approximately 10%. Many homeowners have entered into payment arrangements, others settled while some filed bankruptcy, and others will be settled when the banks foreclose.
 
Over the past 4-5 years we completed a number of large projects and services: 3 retaining walls ($200k+), 2 major Roofing Projects ($210k), increased tree trimmings ($40k), Roof Repairs ($60), Snow Removal ($50k+ in 2010 alone), Pool Resurfacing ($24k), New Signs & Landscaping ($12k), etc.
 
The Board of Directors is very aware of the needs of the community and have been working very hard to ensure projects are scheduled and improvements are made. We conducted a Reserve Study (see below) in 2012 which will help us plan and budget for upcoming capital expenditures. We would like to thank all our homeowners for all their support. We all live here and want the very best for our community. We work hard every day to enhance the appearance of our community and increase property values.
 
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Terrestria Pool Resurfacing Project
Contractor:  RMS
Cost of Project: $26,000
 
 
The Association had the Terrestria Pool resurfaced at the start of the 2012 Pool Season.  Soon after its opening, the pool surface began to crack and continued to get worse as the season progressed.  In May 2013, our pool company, RMS, completely resurfaced both pools at no additional cost to the association.  Since the 2nd resurfacing, we have had no issues with the pool.  The Association budgeted for a pool cover which will protect and extend the life of our new pool surface.  The cover was installed Sept 2013. 
 
Pool Tag Form: Please complete the form and return to the office for your pool tags for the 2014 season.
 
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Jaeger Court Roofing Project Update
Contractor:  Everlast Roofing
Approx Cost of Project:  $125,000 
Start Date:  March 2013
Completion Date:  April 2013
 
 
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RESERVE STUDY:
 
As many of you are already aware, the Association has hired FWH (engineering firm used for the Byron Court Wall) to conduct a Reserve Study for Terrestria Homeowners Association. 
 
A Reserve Study is a budget planning tool which identifies the current status of our Reserve fund and a stable and equitable Funding Plan to offset the anticipated future major common area expenditures. The ReserveStudy consists of two parts: the Physical Analysis and the Financial Analysis. This document is often prepared by an outside independent consultant for the benefit of the Board of Directors / Management of a Homeowners Associations (HOA), containing an assessment of the state of the commonly owned property components as determined by the particular association's  bylaws. Reserve Studies are planning tools designed to help the Board anticipate, and prepare for, the property's major repair and replacement projects.
 
The purpose of the Reserve Study is to give those overseeing the maintenance of the property a better idea of what major expenses to expect and an educated estimate of when these expenses will occur. With this knowledge the Homeowner's Association or property manager can create a more effective budget which also helps them to determine an appropriate amount of dues to charge each homeowner monthly to put towards reserves savings, and make accurate disclosures about the status of the Reserve Fund to homeowners.
 
An initial draft of the Reserve Study has been received and the Board will be meeting with FWH to review their findings.  Once any corrections or changes are made, we will present the Reserve Study to the residents. 
The Board of Directors is doing everything possible to work within our normal budget and 5% increases.  That combined with our improved collection efforts have gone a long way towards improving our financial situation.  Our goal is to meet our capital improvements based on their suggested future replacement schedules.  
 
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Sonora Court & Stonebridge
Retaining Wall Update:
Contractor:  Markman Landscaping
Cost of Project: $60,000
Completed:  August, 2012
 
The Sonora Court & Stonebridge Wall has been completed.  We hope that everyone like the new wall.  We feel that it is another step in increasing property values in Terrestria.  We ask that all Residents be mindful of the new wall and please ask your children to refrain from playing on it.  We have already had to cut down 3 rope swings.  We do not want to see anyone get hurt and we dont want there to be any damage to the wall or to the planned landscaping improvements coming Spring 2013.  Thank you. 
 
Management, Terrestria HOA
 
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Byron Court Retaining Wall Update
Contractor:  High Tech Landscaping 
Engineer:  FWH Engineers
Approx Cost of Project:  $70,000 
 
The Byron Retaining Wall Project has been completed.  
We appreciate your patience for this project.  If you have any further questions, please contact the office or attend one of the upcoming Resident Meetings.  Thank you.
 
-Jason Cocco, Board President, Terrestria HOA
 
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Terrestria Sewer System & MUA
Gloucester Township MUA Has Continued the Mapping  of Terrestria Sewer Lines
Sept 2010
 
The Gloucester Townhip MUA has continued the mapping of the Terrestria Sewer Lines.  This process will identify the problems causing sewage backups throughout Terrestria.  Once identified, we will meet with the Townhip to address the repairs, and ultimately ownership of the system and responsibility for future maintenence.  During the mapping process, the MUA is "jetting the lines" which will clear debris to allow the mapping equiptment to travel the lines.  This will hopefully alieviate some of the problems.  It has been communicated to us that there are tree roots obstructing parts of the system.  We will keep you informed of any new developments. 
 
We would also like to thank the numerous residents who volunteered their time to help our community by attending the Township Council meetings.  We appreciate all your support.  This is an issue that affects all homes in Terrestria and it is important we all are involved in this issue. 
 
-Jason Cocco, President, Terrestria Board of Directors
 
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Board Passes Towing Resolution
 
The Terrestria Board of Directors Has Amended the Towing Resolution to allow for the Towing of Cars as part of our Collection Efforts. 
 
Homeowners who are 6 months delinquent in their dues will have ALL parking priveleges on Terrestria property revoked.  If you enter into a payment arrangement your parking will be provisionally reinstated as long as you adhere to the payment arrangement.   Those residents who are in payment arrangement will NOT be towed.
 
Our collection efforts begin with late notices, followed by liens and judgements & towing.  If the homeowner still does not enter into a payment arrangement, the legal process continues and Stark and Stark will proceed with wage garnishments, bank account levies, asset seizures, and finally the foreclosure process. 
 
Terrestria Homeowners Association Board of Directors
 
 
 
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