Summer Resident Meeting:Thurs, June 13th, 7:00pm
White Birch & Thornhill Painting Meeting: To Be Announced
This meeting will be to discuss Phase I of our painting project expected to begin June 2013. Residents are encouraged to come out to discuss the painting of their courts.
THOA Board Member Resigns After Years of Service
Peggy Ludwigsen, a long time board member, has retired from the board after serving 5 years on the association's board. Prior to that, she was the office manager for a number of years. Peggy has helped us improve our ARB Review Process & has helped us with a number of other projects over the past 5 years. We would like to thank Peggy for her years of service to our community. We appreciate everything she has done for Terrestria and we wish her all the best.
Terrestria Times April Issue: (previous issues found in My Community Section)
EMAIL US YOUR QUESTIONS
Have questions? Have Complaints, Suggestions, or Work Requests? Please submit your questions and our office staff will get back to you within 24 hours
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TERRESTRIA HOA BUDGET: 2013 - 2014
Operating Budget are those expenses (repairs, maintenance, painting, tree trimming, pool operations, landscaping, etc) that have a useful life of less than 1 year. Capital Projects have a useful life of greater than 1 year (roofs, retaining walls, concrete replacement, pool resurfacing, etc).
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Court Painting Projects in 2013
Contractor: Accepting Bids
Courts to be Painted: White Birch &Thornhill, Ashford Glenn, & Jaegger
The Association is in the process of gathering bids for 3 Painting Projects slated for 2013. Because of the association's financial position & high delinquency rates, painting projects were placed on hold for a few years to allow us to get caught up on other capital improvement projects (3 Retaining Walls, 2 Courts of Roof Replacements, Pool Resurfacing, & a number of Roof Repairs). The association has stepped up its collection efforts resulting in a near 50% drop in delinquency rates over the past 3 years. These efforts, along with the 5% increase in dues, have improved our financial position so we can resume our painting projects while still providing all other services. The association will be completing the painting project in 3 Phases.
Phase I: White Birch & Thornhill (Spring 2013)
Phase II: Ashford Glenn (Summer 2013)
Phase III: Jaegger (Fall 2013)
We are completing 3 Courts this year to get caught up; going forward, we intend to paint one court per year and then starting back at the first court. This way, each year 1-2 courts will be painted... If you have any further questions, please contact our office. Thank you.
-Jason Cocco, Board President, Terrestria HOA
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Terrestria Board of Directors Election: ResultsOn Tuesday Nov 13th 2012, Jason Cocco (President) & Dr. Leland Rockstraw (Board Member) were elected to a 2 year term & Richard Sheretta (Vice President) was elected to a 1 year term. Anthony Merendino (Treasurer) & Peggy Ludwigsen (Secretary) received 2 year terms in 2011.
See About Us for more information on the current board.
FORMS, NEWLETTERS, & MORE: My CommunitySee My Community for Residnet Meeing Dates, Current Issues, ARB Property Modification Requests, Resident Profile Forms, Work Orders, & Clubhouse Rental Agreements
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Contains guidelines for proper disposal of your household items (Paint, Furniture, Appliances, Large Items, Oil, etc).
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Need To Know What Color To Use?
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Terrestria HOA Dues & Collection Information Center
NEW DUES INCREASE TO TAKE EFFECT APRIL 1, 2013:
Effective April 1st, 2013, Terrestria HOA monthly dues will be $130 (5% Increase) for the Townhomes and $27 for the Singles. Thank you.
Collection Update:
Our Collection Attorney is Eric Mann, who is also our General Counsel for other legal matters. The Association will continue to take every legal measure to collect on delinquent accounts including adverse credit reporting, judgements & liens, foreclosures, wage garnishment, asset seizure, rent receivers, etc. We have already begun foreclosure proceedings on some homes and have executed wage garnishments, rent receivers & asset seizures on many others. We WILL collect on these delinquent accounts.
You can learn more about McAllister, Hyberg, White, Cohen & Mann PC at: www.mhwclaw.com
If you have any questions about your account in Collections, please contact Eric's Office @ 609-407-1000.
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Terrestria Times Online
The most recent Terrestria Times monthly newsletters will be now be available online under the My Community section. Resident's are encouraged to submit articles & digital pictures of Terrestria for use in future newsletters or on website.
All repair requests must be submitted in Writing online or by using the Repair Request Form to the Terrestria Office. Telephone calls will NOT be accepted as a repair request. This is required to track all repairs requested and work orders assigned to contractors as well as to get specific needs in writing.
There are Repair Request forms located in the office as well in the box outside the office door. Please allow adequate time for these requests to be presented to the Board and assigned to the proper contractors. Repairs are handled in order of urgency. Thank you in advance for your cooperation.
Please submit your contact information as well as a description of your problem to our office staff.
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Terrestria Pool Resurfacing Project
Contractor: RMS
Cost of Project: $26,000
The Association had the Terrestria Pool resurfaced at the start of the 2012 Pool Season. We are financing the cost over 3 years. Soon after its opening, the pool surface began to crack and continued to get worse as the season progressed. Our Pool Company, RMS, will be completely resurfacing both pools Spring 2013 at no additional cost to the association. The Board decided to resurface the pool using a darker blue plaster this time, which will enhance the appearance of the pool.
Pool Tag Form: Please complete the form and return to the office for your pool tags for the 2013 season.
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Jaeger Court Roofing Project Update
Contractor: Everlast Roofing
Approx Cost of Project: $125,000
Start Date: March 2013
The Association is in the process of completing the roofing project for Jaeger Court. The project will be completed by April 2013. If you have any further questions, please contact our office. Thank you.
-Jason Cocco, Board President, Terrestria HOA
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RESERVE STUDY:
As many of you are already aware, the Association has hired FWH (engineering firm used for the Byron Court Wall) to conduct a Reserve Study for Terrestria Homeowners Association.
A Reserve Study is a budget planning tool which identifies the current status of our Reserve fund and a stable and equitable Funding Plan to offset the anticipated future major common area expenditures. The ReserveStudy consists of two parts: the Physical Analysis and the Financial Analysis. This document is often prepared by an outside independent consultant for the benefit of the Board of Directors / Management of a Homeowners Associations (HOA), containing an assessment of the state of the commonly owned property components as determined by the particular association's bylaws. Reserve Studies are planning tools designed to help the Board anticipate, and prepare for, the property's major repair and replacement projects.
The purpose of the Reserve Study is to give those overseeing the maintenance of the property a better idea of what major expenses to expect and an educated estimate of when these expenses will occur. With this knowledge the Homeowner's Association or property manager can create a more effective budget which also helps them to determine an appropriate amount of dues to charge each homeowner monthly to put towards reserves savings, and make accurate disclosures about the status of the Reserve Fund to homeowners.
An initial draft of the Reserve Study has been received and the Board will be meeting with FWH to review their findings. Once any corrections or changes are made, we will present the Reserve Study to the residents.
The Board of Directors is doing everything possible to work within our normal budget and 5% increases. That combined with our improved collection efforts have gone a long way towards improving our financial situation. Our goal is to meet our capital improvements based on their suggested future replacement schedules.
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Sonora Court & StonebridgeRetaining Wall Update:
Contractor: Markman Landscaping
Cost of Project: $50,000
Completed: August, 2012
The Sonora Court & Stonebridge Wall has been completed. We hope that everyone like the new wall. We feel that it is another step in increasing property values in Terrestria. We ask that all Residents be mindful of the new wall and please ask your children to refrain from playing on it. We have already had to cut down 3 rope swings. We do not want to see anyone get hurt and we dont want there to be any damage to the wall or to the planned landscaping improvements coming Spring 2013. Thank you.
Management, Terrestria HOA
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Byron Court Retaining Wall Update
Contractor: High Tech Landscaping
Engineer: FWH Engineers
Approx Cost of Project: $65,000
The Byron Retaining Wall Project has been completed.
We appreciate your patience for this project. If you have any further questions, please contact the office or attend one of the upcoming Resident Meetings. Thank you.
-Jason Cocco, Board President, Terrestria HOA
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Terrestria Sewer System & MUA
Gloucester Township MUA Has Continued the Mapping of Terrestria Sewer Lines
Sept 2010
The Gloucester Townhip MUA has continued the mapping of the Terrestria Sewer Lines. This process will identify the problems causing sewage backups throughout Terrestria. Once identified, we will meet with the Townhip to address the repairs, and ultimately ownership of the system and responsibility for future maintenence. During the mapping process, the MUA is "jetting the lines" which will clear debris to allow the mapping equiptment to travel the lines. This will hopefully alieviate some of the problems. It has been communicated to us that there are tree roots obstructing parts of the system. We will keep you informed of any new developments.
We would also like to thank the numerous residents who volunteered their time to help our community by attending the Township Council meetings. We appreciate all your support. This is an issue that affects all homes in Terrestria and it is important we all are involved in this issue.
-Jason Cocco, President, Terrestria Board of Directors
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Board Passes Towing Resolution
The Terrestria Board of Directors Has Amended the Towing Resolution to allow for the Towing of Cars as part of our Collection Efforts.
Homeowners who are 6 months delinquent in their dues will have ALL parking priveleges on Terrestria property revoked. If you enter into a payment arrangement your parking will be provisionally reinstated as long as you adhere to the payment arrangement. Those residents who are in payment arrangement will NOT be towed.
In January 2010 we hired Stark & Stark, one of the regions top collection attorney firms as part of our revamped collection process. Stark and Stark brings to the table ample knowledge and expertise in Collections. We have a team of attorneys and paralegals who are working diligently every day to collect on the vast sums of money owed to the Association. We are taking a hard line approach to these delinquencies, many of which have been delinquent for years.
Our efforts begin with late notices, followed by liens and judgements. If the homeowner still does not enter into a payment arrangement, the legal process continues and Stark and Stark will proceed with wage garnishments, bank account levies, asset seizures, and finally the foreclosure process.
Terrestria Homeowners Association Board of Directors
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